| 18 October 2009
That's great; our system makes it easy for you to put your group's information on the site. Just go and click on the Community Directory on the Section Menu.
When in the community directory click on Submit Community Group on the user menu on the top right side of the page.
The first screen you will see is the user registration screen; these details are not shown on the website. This is the registration of you and allows you to add, amend or cancel your community group listing. There are many sections, some are required. All the details entered into the user registration are only used for identification purposes and to enable us to contact you. We are registered with the data protection act and will not pass your details on to anyone else. Please see our Privacy Policy for complete details on how we use the data you supply. Where there is a red star alongside a box, this means that you must insert details in that box.
First you are asked for a username, this can be anything you choose and is used in conjunction with your password to login to the system.
Then we require an email address. This is for us to email you, when you register we send you an email, this email has a link in it which must be clicked or entered into your browser to activate your account. This email is not published with your listing and is only used for us to confirm your community group listing or to communicate with you as necessary.
Then you are asked for a password. Please choose a password for your login. It is best to choose a password that is a mixture of numbers and letters, and one that no one else knows.
You are then asked to confirm the password. This makes sure it has been entered correctly. So far all the above items are required.
We then ask for your first name and then last name (surname). Then comes the organisation you are from and then your address details. Lastly we ask for a phone number. These aren't required but are used by us so that we may communicate with you if required, without using the details from the listing itself.
You then need to copy the code as you see. This is required to prevent accidental registration or unwanted SPAM entries on the community directory. If you have screen reader software then unfortunately most are unable to read this code. In this instance please contact us by email or telephone. Contact details are available in the contact us section.
Lastly you will need to click on the box next to the statement "I agree to the website Terms and Conditions" You may click on the statement to see the terms and conditions. These are to ensure that all content on the website is of an acceptable type.
Once you have confirmed your registration and logged in you will see a screen with a menu on the left and headers for a table in the centre. These headers are for a table which will show the community listings which you have entered and their current status.
From the top menu on the left please click on Add a community group.
This takes you to the form for submitting a community listing.
First you need to choose the type of membership which you would like your listing to receive. This determines certain features and the length of time your listing will appear. The choices are Announcements or Community Listing.
Announcements only last 30 days and are designed to go in the announcements category only.
Community Listing is for all other categories and lasts 365 days.
To submit a community group or club please choose community listing.
The next choice is to select the main category which you want the listing to appear in. You can add further categories later. Please ensure you choose a terminating category. This will be indicated with the symbol >> before the text. To help you decide where your entry should go, please view the "site map" link in the left menu box before you start. This will help you by showing all the available categories in the community directory. You can choose to do a search of the categories if you know the name of the category you wish to list in. Just enter the name you wish and hit your enter (return) key and wait for the site to show you the category. A box will appear under the search box with the category highlighted in red. There may be more than one selected so check and click on the category you would like. This then appears in the category selection box. All listings require a category and this is required.
The next box you see asks for the name or title for your community group. This is required and must be entered.
Then we have a box titled short description. This is used on the website for searches and in the sideboxes. It is also used by the search engines and is what they will display on their search pages. Please enter a short description and include any keywords for you group (i.e. scouts, Basingstoke) If you are unsure please leave blank and complete the rest of the submission form. Once submitted please then email us requesting we look at the listing and provide a short description.
Then we have the box which is titled Description. This is for the main description and is what will be published when someone clicks on your listing. This needs to provide all of the information to encourage people to enquiry or come and visit your group. We suggest that meeting details, times are included here. The description can be up to 5000 characters long (approx 300-400 words). You are informed how many characters you have left just after the main description box.
We then have a box for full contact address. This address is for a contact address only, so that people can contact you by post if required. This is not required
Then it is meeting place Address 1 this is for the first part of your meeting place or activity place. We then have the location box, the location is the area that your meeting or activity is in. This is a drop down list of all the main locations in the area. Please ensure you select a terminating location. A terminating location is indicated by the symbol >> before the text. We have tried to ensure as many of the location in the area are included on this list, but if you find your location isn't included then please choose the nearest main location and then email us once you have submitted your listing. We will add the location to the list and inform when we have done so. Then you can login and amend the listing. You can search the locations, just type in the name of the location and if its there a box will appear with the location in red. Click on the location to select it. The location is required for all listings.
Then there is a box for the postcode of the meeting place. This is so that the map feature can work and is for the meeting place of your community group. Do not put your own postcode here.
We then ask for an email address, this is so the contact us form will work in your listing. We do not publish your email address; therefore it cannot be used by people sending spam email. Please see our Privacy Policy or contact us for more information on how we use your email address and other information you provide.
You can then put in your website address if your group has one. This will allow visitors to come to your website quickly and easily.
We then have two boxes, the first is for the phone number and the second is for a fax these are to enable people to get in contact with by phone or fax if required.
We ask that you put in the details for the contact person so that everyone who wishes to enquire about your group can do so and know who they need to talk to.
Lastly we allow a space for a mobile phone number, if you wish to give it out.
Once you have entered all the text required into these boxes you can upload a logo or main photo of your group to go with your listing, this needs to be a GIF,JPEG or BMP file and no bigger than 500 x 300 pixels in size. Your digital camera will come with software to amend the size of the image before uploading it. If your image is too big and you are unable to resize it, then please email us the image and your groups name and your username and we will amend it and then add it to your listing.
Before you submit your listing you will need to enter the security code as you see it in the box. This is required to prevent spam entries being submitted. If you have screen reader software then unfortunately most are unable to read this code. In this instance please contact us by email or telephone. Contact details are available in the contact us section.
Lastly you will need to click on the box next to the statement "I agree to the website Terms and Conditions" You may click on the statement to see the terms and conditions. These are to ensure that all content on the website is of an acceptable type.
Then click on the @Submit Community Group’ button.
Your listing will now be checked by a moderator and will be approved within 48 hours. We do aim to approve all listings within 12 hours but depending on the volume cannot guarantee this. If there are any problems with your listing we will email you so that these can be corrected. Further images and documents can be added by clicking on the edit button alongside the listing in your main user login area. (A step by step guide to adding images and documents is available in the Frequently Asked Questions area of the website)
If you have any questions regarding submitting a community listing then please contact us using the contact us form in the directory.
